Job Description
Are you a proactive professional seeking a dynamic role in the heart of Minneapolis?
Apex Global Solutions is looking for an exceptional Administrative Assistant to join our growing team. In this pivotal role, you will be the backbone of our operations, ensuring our executive team runs smoothly while maintaining a professional and welcoming office environment.
We offer a competitive benefits package, a collaborative culture, and opportunities for professional growth. If you excel in a fast-paced setting and possess a keen eye for detail, we want to hear from you.
Responsibilities
- Calendar & Meeting Management: Schedule and coordinate complex executive meetings, including travel arrangements and conference room logistics.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via email and phone, ensuring timely and professional responses.
- Document Control: Draft, proofread, and distribute correspondence, reports, presentations, and memos with the highest level of accuracy.
- Office Operations: Manage office inventory, order supplies, and oversee vendor relationships to ensure a seamless workflow.
- Event Coordination: Plan and execute company events, team-building activities, and client reception duties.
- Data Management: Maintain accurate electronic and physical filing systems, databases, and records.
- Project Support: Assist leadership with ad-hoc projects and special initiatives as assigned.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is preferred.
- Experience: 2+ years of proven experience as an Administrative Assistant or Executive Assistant in a corporate setting.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software (e.g., Asana, Trello) is required.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a dynamic environment.
- Integrity: High level of discretion and the ability to handle confidential information with absolute integrity.
- Adaptability: Ability to remain calm under pressure and adapt to changing priorities quickly.