Job Description
We are seeking a highly organized and proactive Executive Administrative Assistant to provide seamless support to our senior leadership team in the heart of Los Angeles. This is an opportunity to join a dynamic, fast-paced environment where your attention to detail will make a tangible impact. If you excel at managing multiple priorities and thrive in a high-level office setting, we want to meet you.
In this role, you will act as the gatekeeper for the executive suite, ensuring that operations run efficiently and that the team can focus on what matters most. We offer a competitive salary, comprehensive benefits, and a collaborative culture that values professional growth.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, coordinate meetings, and schedule travel arrangements (domestic and international) with precision.
- Communication Management: Screen and route incoming calls and emails; draft and proofread correspondence, memos, and presentations.
- Meeting Coordination: Prepare meeting agendas, take detailed minutes, and distribute action items to ensure accountability.
- Office Operations: Oversee office supplies, manage vendor relationships, and assist with basic bookkeeping and expense reporting.
- Project Support: Assist in the planning and execution of company events and special projects as needed.
- Data Management: Maintain accurate electronic and physical filing systems to ensure information is readily retrievable.
Qualifications
- Experience: Minimum 3-5 years of experience in an executive administrative or executive assistant role.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and experience with CRM software is preferred.
- Communication: Exceptional verbal and written communication skills with the ability to interact professionally with clients and executives.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Integrity: Demonstrated discretion and ability to handle sensitive information with complete confidentiality.
- Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.