Job Description
Join our award-winning team at Pacific Northwest Innovations as we redefine administrative excellence in Portland's thriving tech corridor. We seek a proactive Executive Administrative Assistant to support our C-suite executives in a fast-paced, collaborative environment. Enjoy competitive benefits, professional development stipends, and a modern downtown workspace with skyline views. This hybrid role (3 days onsite) offers growth potential into operations management.
Responsibilities
- Coordinate executive calendars and international travel arrangements
- Prepare confidential board reports and financial presentations
- Manage vendor relationships and procurement processes
- Oversee office operations and supply chain logistics
- Lead cross-departmental projects with 15+ stakeholders
- Implement digital filing systems with 99.8% accuracy
- Represent executive team in external communications
Qualifications
- 5+ years executive support experience in tech/healthcare
- Expert proficiency in Microsoft Office Suite and Google Workspace
- Advanced calendar management across multiple time zones
- Professional certification (CAP or MOS preferred)
- Proven project management with $500K+ budgets
- Discretion handling sensitive board-level information
- Portland metro area residency required
- Spanish bilingualism strongly preferred