Job Description
Are you a detail-oriented professional looking to join a thriving organization in the heart of Philadelphia? Philadelphia Corporate Services is currently seeking a Dynamic Administrative Assistant to support our executive team.
We offer a collaborative environment, competitive benefits, and opportunities for professional growth. If you excel at multitasking and thrive in a fast-paced office setting, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, presentations, and reports with high attention to detail.
- Act as the primary point of contact for internal and external stakeholders, ensuring timely communication.
- Organize and maintain physical and digital filing systems to ensure easy information retrieval and data security.
- Assist in event planning, meeting coordination, and office management duties.
- Process invoices, expense reports, and general accounting support as needed.
- Screen phone calls and direct inquiries to the appropriate personnel.
Qualifications
- High school diploma or equivalent; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of progressive administrative or executive support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a professional and polished demeanor.
- Exceptional organizational skills and the ability to prioritize tasks effectively in a dynamic environment.
- Experience with CRM software or project management tools is a plus.