Job Description
Are you an organized professional looking to make an impact in a dynamic corporate environment? Apex Innovations Group is seeking a highly skilled and proactive Executive Administrative Assistant to join our Boston-based team. We value precision, creativity, and the ability to thrive in a fast-paced setting.
In this pivotal role, you will provide high-level administrative support to senior leadership, ensuring the smooth operation of the office. You will be the backbone of our daily operations, managing complex schedules, coordinating travel, and handling confidential communications with the utmost discretion.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic and international) for executive leadership.
- Prepare, proofread, and distribute professional correspondence, including emails, memos, reports, and presentations.
- Act as the primary point of contact for internal and external stakeholders, ensuring seamless communication flow.
- Oversee office operations, including inventory management, vendor relations, and facility upkeep.
- Assist in the planning and execution of company-wide events, meetings, and team-building activities.
- Process expense reports, invoices, and other financial documentation accurately and promptly.
- Screen and route incoming calls and correspondence, taking detailed messages when necessary.
Qualifications
- 3+ years of proven experience as an Executive Assistant or Administrative Assistant in a corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Exceptional organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Strong written and verbal communication skills with a professional demeanor.
- Ability to maintain strict confidentiality regarding sensitive company information.
- Associate’s Degree or Bachelor’s Degree preferred; high school diploma required.