Job Description
Join our dynamic team at Indianapolis Financial Partners as an Executive Administrative Assistant and become the backbone of our fast-paced financial services firm. We're seeking a highly organized professional to support our executive leadership team with precision and excellence. This role offers growth opportunities in a collaborative environment with competitive benefits including health insurance, 401k matching, and professional development stipends.
Responsibilities
- Manage complex calendars, coordinate meetings, and arrange travel logistics for executives
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Serve as primary point of contact for internal and external stakeholders with polished communication
- Oversee office operations including supply inventory, equipment maintenance, and vendor coordination
- Process expense reports, invoices, and financial documents with meticulous attention to detail
- Coordinate special projects and events requiring cross-departmental collaboration
Qualifications
- Associate's degree or equivalent professional experience (Bachelor's preferred)
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Discretion and professionalism when handling sensitive information
- Proven experience with calendar management and travel coordination
- Ability to thrive in a fast-paced environment with minimal supervision