Job Description
Are you a highly organized professional ready to make an impact?
Horizon Group is seeking a dedicated Executive Administrative Assistant to join our dynamic team in the heart of Phoenix, AZ. In this pivotal role, you will provide high-level administrative support to senior leadership, ensuring seamless operations and fostering a positive work environment.
We value proactive problem-solving, exceptional communication skills, and a passion for excellence. If you thrive in a fast-paced setting and want to grow with a forward-thinking company, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives with precision and attention to detail.
- Prepare and edit correspondence, presentations, and detailed reports to ensure professional communication standards.
- Screen incoming communications, including emails and phone calls, and route inquiries to the appropriate personnel efficiently.
- Assist in project management tasks, including tracking deadlines, coordinating cross-departmental initiatives, and maintaining project documentation.
- Maintain and organize office files, both digital and physical, ensuring data confidentiality and easy retrieval.
- Plan and organize company events, meetings, and team-building activities to boost morale.
Qualifications
- Minimum of 3-5 years of professional administrative or executive support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot) is highly preferred.
- Strong verbal and written communication skills with the ability to interact professionally with clients, vendors, and internal staff.
- Exceptional organizational skills and the ability to prioritize multiple tasks in a fast-paced environment effectively.
- Associate’s degree or Bachelor’s degree in Business Administration, Communications, or a related field is a plus.
- Proven ability to exercise discretion and handle sensitive information with complete confidentiality.