Job Description
Are you a master of organization looking for a dynamic role in the heart of Silicon Valley?
Apex Logistics & Consulting is seeking a high-performing Executive Administrative Assistant to join our fast-paced team in San Jose, CA. In this pivotal role, you will serve as the right hand to our executive leadership, ensuring seamless operations and exceptional office management.
At Apex Logistics, we value precision, efficiency, and proactive problem-solving. If you thrive in a collaborative environment and excel at juggling multiple priorities, we want to hear from you.
Responsibilities
- Calendar & Schedule Management: Manage complex calendars, coordinate meetings, and arrange domestic and international travel itineraries with precision.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, filtering emails and handling confidential correspondence.
- Project Coordination: Support cross-functional projects by conducting research, compiling reports, and preparing presentation materials.
- Office Operations: Oversee daily office functions, including inventory management, vendor relations, and facility maintenance requests.
- Event Planning: Organize team-building events, client lunches, and corporate meetings from concept to execution.
- Document Control: Maintain and organize digital and physical filing systems to ensure information is readily accessible.
Qualifications
- Experience: 3+ years of experience in an administrative or executive support role.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional, polished demeanor.
- Organizational Skills: Demonstrated ability to prioritize tasks, meet deadlines, and manage high-pressure situations.
- Attention to Detail: Keen eye for detail in data entry, proofreading, and report generation.
- Education: Associate degree or Bachelor’s degree in Business Administration preferred.