Job Description
Are you an organized, proactive professional ready to elevate your career in a dynamic corporate environment?
NexGen Commercial Solutions is seeking a highly skilled Executive Administrative Assistant to join our bustling Dallas team. In this pivotal role, you will serve as the right hand to our executive leadership, ensuring smooth operations and fostering a culture of efficiency and excellence.
We pride ourselves on a collaborative culture that values innovation and precision. If you thrive in fast-paced settings and possess a keen eye for detail, we want to hear from you.
Responsibilities
- Calendar & Meeting Management: Orchestrate complex calendars, schedule meetings, coordinate conference calls, and prepare detailed agendas to ensure executive time is maximized.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation, ensuring seamless logistics.
- Document Control: Draft, proofread, and edit correspondence, reports, presentations, and memos with a high degree of accuracy and professionalism.
- Office Operations: Manage office inventory, order supplies, and oversee the maintenance of a welcoming and functional workspace for all staff.
- Project Support: Assist in the execution of special projects and events, tracking progress and reporting status to stakeholders.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, filtering inquiries and directing them to the appropriate parties.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration is preferred.
- Experience: Minimum of 3-5 years of professional administrative experience, preferably in a corporate or executive setting.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software or project management tools.
- Communication Skills: Exceptional written and verbal communication skills with the ability to interact with diverse personalities and levels of seniority.
- Organizational Skills: Superior multitasking abilities with the capacity to prioritize tasks effectively under tight deadlines.
- Discretion: Must maintain the highest level of confidentiality and professionalism at all times.