Job Description
We are seeking a highly professional and proactive Administrative Assistant to provide exceptional support to our senior leadership team in the heart of Washington, DC. This is a prestigious opportunity for a detail-oriented individual who thrives in a fast-paced, high-level environment.
As the Administrative Assistant, you will serve as the first point of contact for our organization, ensuring seamless communication and efficient operations. You will manage complex calendars, coordinate high-stakes travel, and prepare executive correspondence. If you possess a polished professional demeanor and a passion for organizational excellence, we invite you to join our team.
As the Administrative Assistant, you will serve as the first point of contact for our organization, ensuring seamless communication and efficient operations. You will manage complex calendars, coordinate high-stakes travel, and prepare executive correspondence. If you possess a polished professional demeanor and a passion for organizational excellence, we invite you to join our team.
Responsibilities
- Manage and prioritize complex executive calendars, scheduling meetings and appointments with precision and discretion.
- Prepare, proofread, and distribute high-level correspondence, reports, and presentations to ensure professional quality standards.
- Coordinate domestic and international travel arrangements, including itineraries, visas, and luxury accommodations.
- Screen and direct incoming communications, escalating urgent matters to the appropriate stakeholders immediately.
- Organize and manage internal events, board meetings, and client luncheons to ensure flawless execution.
- Process expense reports and maintain accurate office inventory and supply management.
- Conduct research and compile data as needed for executive briefings.
Qualifications
- High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration preferred.
- Minimum of 3-5 years of progressive experience in administrative support or executive assistance.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills with a polished, professional demeanor.
- Strong time management skills with the ability to handle multiple priorities under tight deadlines.
- Ability to maintain strict confidentiality and exercise sound judgment at all times.