Job Description
Are you an organized and proactive professional looking to make an impact in a dynamic environment?
Coastal Operations Group is seeking a highly skilled Administrative Assistant to join our growing team in Virginia Beach. In this pivotal role, you will serve as the backbone of our daily operations, ensuring seamless communication and efficient workflow management.
We offer a competitive benefits package, a collaborative work culture, and the opportunity to work with a diverse portfolio of clients.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership with precision.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via phone, email, and in-person interactions.
- Document Management: Prepare, edit, and format high-level reports, presentations, and correspondence to maintain a professional image.
- Office Operations: Oversee office supplies, manage incoming/outgoing mail, and maintain a clean, organized workspace.
- Event Coordination: Plan and execute company events, team meetings, and client receptions from concept to completion.
- Data Entry & Analysis: Maintain accurate records in databases and Excel spreadsheets, performing routine data entry tasks.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Experience: Minimum of 2-3 years of professional administrative support experience.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication Skills: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail with the ability to prioritize multiple tasks and meet strict deadlines.
- Integrity: Demonstrated ability to handle confidential information with discretion and professionalism.