Job Description
Are you an organized, detail-oriented professional looking for an exciting opportunity in Tulsa, OK? Apex Corporate Solutions is urgently hiring an Administrative Assistant to join our dynamic team. We are seeking a proactive individual who thrives in a fast-paced environment and can manage complex schedules with ease.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring smooth communication and efficient workflow. If you are ready to take the next step in your career and contribute to a winning team, apply today!
Responsibilities
- Calendar Management: Coordinate and manage complex calendars, including scheduling meetings, appointments, and travel arrangements for executives.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via phone, email, and in-person interactions.
- Documentation: Prepare, proofread, and distribute minutes, reports, memos, and correspondence with a high degree of accuracy and attention to detail.
- Office Operations: Maintain office supplies, manage filing systems (digital and physical), and ensure the reception area is welcoming and organized.
- Event Coordination: Plan and execute company events, conferences, and team-building activities from concept to completion.
- Data Entry: Accurately input and update information into databases, spreadsheets, and company software systems.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- Experience: 2+ years of proven experience in an administrative or executive assistant role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional, polished demeanor.
- Organization: Superior organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Reliability: Must be punctual, professional, and capable of working independently with minimal supervision.