Job Description
Are you a highly organized professional seeking a new challenge? Apex Business Solutions is urgently hiring a dedicated Administrative Assistant to join our dynamic team in Fresno, CA. We pride ourselves on a collaborative work environment and are looking for someone who is proactive, detail-oriented, and ready to make an immediate impact.
In this role, you will be the central hub of our office operations. We offer a competitive salary and the opportunity to grow within a stable and growing industry. If you have a knack for problem-solving and a passion for administrative excellence, we want to meet you.
Responsibilities
- Manage Executive Schedules: Coordinate calendars, schedule meetings, and arrange travel itineraries to ensure executive productivity.
- Handle Communications: Screen and direct phone calls, manage email correspondence, and draft professional communications on behalf of the management team.
- Office Operations: Oversee daily office functions, including mail handling, filing, and maintaining office supplies inventory.
- Data Management: Perform data entry, maintain accurate records, and prepare reports using Microsoft Office Suite.
- Event Coordination: Assist in planning and coordinating company events, meetings, and client visits.
- Vendor Relations: Liaise with external vendors and service providers to ensure quality service delivery.
Qualifications
- Experience: Minimum of 2 years of experience in an administrative or executive assistant role.
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Technical Proficiency: Advanced skills in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Communication: Superior verbal and written communication skills with a professional and polished tone.
- Organization: Ability to multitask effectively and prioritize tasks in a fast-paced environment.
- Integrity: Strong sense of confidentiality and professional discretion.