Job Description
Join Our Elite Team
We are seeking a highly organized and proactive Administrative Assistant to join our fast-paced environment in Austin, TX. This is an urgent hiring opportunity for a dedicated professional ready to make an immediate impact. If you excel in a dynamic setting and possess exceptional communication skills, we want to hear from you.
Why Join Us?
At Apex Horizon Group, we offer a competitive benefits package, a collaborative culture, and the chance to grow within a forward-thinking organization.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders.
- Handle all incoming and outgoing communications, including email, phone calls, and mail, ensuring timely responses.
- Prepare and distribute internal memos, presentations, and reports with a high degree of accuracy and attention to detail.
- Assist in the organization of company events, corporate gatherings, and travel arrangements for executives.
- Maintain and update office records, databases, and filing systems to ensure information is easily accessible.
- Process invoices, expense reports, and other financial documentation under the guidance of management.
Qualifications
- Minimum of 2 years of professional administrative experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional demeanor.
- Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- High level of integrity and confidentiality when handling sensitive information.
- Problem-solving mindset with the ability to adapt to changing priorities.