Job Description
Are you an organized, proactive professional looking to make a significant impact in a fast-paced environment? We are seeking a dedicated Administrative Assistant to join our dynamic team in San Jose, CA. This is an urgent hiring opportunity for a reliable individual who excels at managing complex schedules and supporting executive leadership.
In this role, you will be the backbone of our daily operations, ensuring seamless communication and efficient workflow. If you have a passion for organization and a customer-service mindset, we want to hear from you immediately.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and managing email correspondence.
- Prepare, proofread, and distribute internal and external correspondence, reports, and presentations.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Act as the primary point of contact for incoming inquiries and route messages to appropriate personnel.
- Maintain and organize digital and physical filing systems for easy retrieval.
- Assist with project coordination and special event planning.
Qualifications
- Minimum of 2 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a professional demeanor.
- Excellent time management skills with the ability to prioritize tasks effectively.
- High attention to detail and accuracy in data entry and reporting.
- Experience with CRM software (e.g., Salesforce, HubSpot) is a plus.