Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Tulsa, OK. As a vital link between our departments and leadership, you will ensure our operations run smoothly and efficiently. If you thrive in a fast-paced environment and possess exceptional organizational skills, we want to hear from you.
At Apex Operations Solutions, we value accuracy, professionalism, and a positive attitude. In this role, you will be the face of our office, managing calendars, coordinating projects, and ensuring that our internal processes remain seamless and effective.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements for senior leadership.
- Handle incoming communications, including email and phone calls, routing inquiries to the appropriate team members with a professional and courteous demeanor.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
- Maintain and organize physical and digital filing systems to ensure confidential information is secure and readily accessible.
- Assist with data entry, expense reporting, and processing invoices to support the finance department.
- Plan and execute company events, team meetings, and conference calls.
- Act as the point of contact for visitors and vendors at the front desk.
Qualifications
- High school diploma or GED required; associate’s degree in business administration preferred.
- Minimum of 2-3 years of professional administrative experience in a corporate environment.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Exceptional written and verbal communication skills.
- Strong attention to detail and proven problem-solving abilities.
- Ability to multitask effectively and prioritize tasks in a busy office environment.
- Proficient in using office equipment such as printers, scanners, and fax machines.