Job Description
Join a Dynamic Team in the Heart of San Francisco
Are you a highly organized professional looking to make a tangible impact in a forward-thinking environment? Horizon Management Group is seeking a detail-oriented Administrative Assistant to provide top-tier support to our executive team in our San Francisco headquarters. If you thrive in a fast-paced setting and excel at juggling multiple priorities, we want to meet you.
As a key member of our administrative team, you will ensure seamless operations and contribute to a culture of efficiency and excellence.
Responsibilities
- Calendar & Travel Management: Manage complex calendars, schedule executive meetings, and coordinate domestic and international travel arrangements with precision.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, ensuring clear, professional, and timely correspondence.
- Document Preparation: Prepare, edit, and proofread presentations, reports, and correspondence with a high degree of accuracy.
- Office Operations: Organize and maintain digital and physical filing systems, manage inventory, and coordinate office events.
- Meeting Support: Take minutes, prepare meeting agendas, and facilitate virtual and in-person meetings.
- Project Coordination: Assist in tracking project milestones and supporting cross-departmental initiatives.
Qualifications
- Experience: Minimum of 3-5 years of progressive administrative experience in a corporate or professional services environment.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Exceptional written and verbal communication skills with a keen attention to detail.
- Organization: Strong time management and organizational abilities with the capacity to prioritize tasks effectively under pressure.
- Education: A Bachelor’s degree in Business Administration or a related field is preferred.