Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Sacramento, CA. This is an immediate opening for a dedicated professional who thrives in a fast-paced environment and is ready to make an immediate impact. If you excel at multitasking and possess a keen eye for detail, we want to hear from you.
At Apex Professional Solutions, we believe in empowering our team members to grow and succeed. You will be the backbone of our daily operations, ensuring that our executives and departments run smoothly and efficiently.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements with precision.
- Communication: Draft, proofread, and distribute professional correspondence, including emails, memos, and presentations.
- Office Management: Oversee daily office operations, manage inventory, and ensure a pristine work environment.
- Project Support: Assist in project coordination, track deadlines, and prepare necessary documentation.
- Meeting Support: Prepare agendas, take detailed minutes, and follow up on action items post-meeting.
- Data Management: Maintain accurate digital and physical records, databases, and filing systems.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or administrative certification preferred.
- Experience: Minimum of 2-3 years of experience in a professional administrative role.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a polished professional tone.
- Organization: Superior organizational skills with the ability to prioritize tasks effectively in a high-volume setting.
- Problem Solving: Ability to anticipate needs and solve problems independently with minimal supervision.