Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Portland, Oregon. If you excel at juggling multiple priorities and thrive in a fast-paced environment, we want to hear from you.
As the face of our office, you will play a crucial role in ensuring our daily operations run smoothly. We offer a competitive salary, comprehensive benefits, and a collaborative culture that values innovation and efficiency.
What You Will Do:
Our ideal candidate is detail-oriented, resourceful, and possesses a proactive approach to problem-solving. You will be the backbone of our administrative functions, supporting leadership and team members alike.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Screen and direct incoming calls and emails, ensuring timely responses and accurate message relay.
- Prepare, proofread, and distribute internal communications, reports, and presentations.
- Order and maintain office supplies and equipment inventory to ensure seamless operations.
- Assist with onboarding new employees and maintaining accurate personnel files.
- Coordinate team events and client meetings, including catering and logistics.
- Handle general clerical duties such as data entry and filing with absolute precision.
Qualifications
- Minimum of 2 years of professional administrative or executive support experience.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong verbal and written communication skills with a professional demeanor.
- Ability to prioritize tasks effectively and meet strict deadlines in a fast-paced setting.
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Experience with project management software or CRM systems is a plus.