Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our growing team in Portland, OR. This is an urgent hiring opportunity for a self-starter who excels in a fast-paced environment and is ready to make an immediate impact.
As the face of our front office, you will be responsible for managing daily operations, coordinating executive schedules, and ensuring seamless communication across departments. If you have a passion for organization and a commitment to excellence, we invite you to apply.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leadership.
- Prepare and edit correspondence, business reports, and presentations with a high degree of accuracy.
- Act as the primary point of contact for incoming calls, emails, and visitors, ensuring professional and timely communication.
- Maintain and organize both physical and electronic filing systems to ensure data accessibility and security.
- Assist in the preparation of monthly reports and assist with accounts payable/receivable tasks as needed.
- Coordinate company events, team meetings, and client hospitality.
Qualifications
- High school diploma or equivalent; Associate’s degree or higher preferred.
- Minimum of 2-3 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize effectively.