Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of Philadelphia. This is an immediate hire opportunity for a detail-oriented professional who thrives in a fast-paced environment and is ready to make an impact from day one.
Why Join Our Team?
- Immediate Start: Don't wait for long processing times; join us now.
- Competitive Compensation: $22 - $28 per hour based on experience.
- Modern Environment: Work in a professional office in Center City Philadelphia.
- Professional Growth: Opportunities to expand your administrative skill set.
Job Summary:
The Administrative Assistant will be responsible for ensuring the smooth operation of our office through a variety of administrative tasks, including calendar management, correspondence, and data organization. You will be the face of our office and a key partner to our leadership team.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive staff.
- Handle incoming communications via phone and email, routing inquiries to the appropriate parties.
- Prepare, compile, and distribute reports, presentations, and general correspondence.
- Maintain and update physical and digital filing systems to ensure records are easily accessible.
- Assist with basic bookkeeping tasks, including expense reports and invoice processing.
- Act as the primary point of contact for visitors and vendors at the front desk.
- Order and maintain office supplies and equipment as needed.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to prioritize tasks and manage time effectively in a busy office setting.