Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Oklahoma City. This is an urgent hire for a company that values efficiency, precision, and professional growth. If you thrive in a fast-paced environment and possess exceptional organizational skills, we want to hear from you immediately.
As the face of our operations, you will play a critical role in ensuring our daily workflows run smoothly and our team remains productive.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, presentations, and memos with a high degree of accuracy.
- Act as the primary point of contact for internal and external stakeholders, answering inquiries and routing messages.
- Handle incoming communications, including phone calls, emails, and mail, ensuring timely responses.
- Assist in the organization of company events, conferences, and team-building activities.
- Perform general clerical duties such as filing, data entry, and maintaining office inventory.
- Support the management team with ad-hoc projects and special assignments.
Qualifications
- High School Diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Proven experience (2+ years) as an Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional demeanor.
- Ability to multitask effectively in a dynamic and fast-paced office setting.
- Excellent time management, problem-solving abilities, and attention to detail.
- Must be available to start immediately.