Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Oakland, CA. If you thrive in a fast-paced environment and want to start immediately, we want to hear from you.
As a key member of our operations team, you will ensure our office runs smoothly by managing communications, scheduling, and documentation with precision and efficiency.
Why Join Us?
• Competitive hourly rate
• Immediate start available
• Supportive and collaborative culture
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leadership.
- Handle incoming emails and phone calls, routing inquiries to the appropriate team members.
- Prepare and edit internal documents, reports, and presentations with high attention to detail.
- Process invoices, expense reports, and maintain accurate financial records.
- Assist with onboarding new employees and maintaining office supplies inventory.
- Act as the point of contact for external vendors and clients.
Qualifications
- Proven experience as an Administrative Assistant or in a similar role (1+ years preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently and meet deadlines in a busy office environment.
- High school diploma or equivalent required.