Job Description
Are you an organized and proactive professional looking to make an immediate impact in a dynamic New York office? Apex Professional Services is seeking a highly skilled Administrative Assistant to join our fast-paced team.
In this role, you will be the backbone of our daily operations, ensuring seamless communication and efficient workflow management. We value attention to detail and offer a competitive benefits package for the right candidate.
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, coordinate travel arrangements, and remind stakeholders of upcoming commitments.
- Communication: Handle incoming and outgoing correspondence via email, phone, and mail with a professional and polished tone.
- Document Preparation: Draft, proofread, and edit presentations, reports, memos, and other business documents.
- Office Coordination: Maintain office supplies inventory, arrange for maintenance, and ensure the workspace is organized and functional.
- Data Management: Perform accurate data entry, maintain digital and physical filing systems, and generate basic reports.
- Event Support: Assist in the planning and execution of company events, team meetings, and client gatherings.
Qualifications
- Experience: Minimum of 2-3 years of experience as an Administrative Assistant or in a similar role.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Exceptional written and verbal communication skills in English.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines simultaneously.
- Professionalism: High level of professionalism, discretion, and integrity when handling sensitive information.
- Adaptability: Ability to thrive in a fast-paced, deadline-driven environment.