Job Description
We are seeking a highly organized and proactive Administrative Assistant to support our executive team in the heart of Minneapolis. In this pivotal role, you will ensure seamless communication and efficient workflow for our leadership, acting as a critical bridge between departments.
Our ideal candidate is a detail-oriented professional who thrives in a dynamic environment and possesses a genuine passion for office operations. Join a forward-thinking team where your organizational skills will directly contribute to our continued success.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and distribute professional correspondence, including emails, memos, and reports, ensuring strict attention to detail.
- Maintain and organize both physical and digital filing systems to ensure information is easily retrievable.
- Act as the primary point of contact for internal and external stakeholders, answering phones and routing inquiries with a professional demeanor.
- Assist in planning and coordinating company events, team meetings, and special projects.
- Process invoices, expense reports, and general office administration tasks.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2-3 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills with a keen eye for detail.
- Strong time management skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Professional demeanor and the ability to maintain strict confidentiality.