Job Description
Join a thriving team in the heart of South Florida!
Apex Business Solutions is looking for a highly organized and proactive Administrative Assistant to support our executive team in our modern Miami office. If you have a passion for efficiency and thrive in a fast-paced corporate environment, this is your opportunity to make an impact.
As a key member of our operations team, you will ensure the seamless flow of information, manage complex schedules, and handle essential office functions. We offer a competitive salary, a collaborative culture, and the chance to grow within a dynamic industry leader.
Responsibilities
- Manage and coordinate complex calendars, schedule meetings, and arrange domestic and international travel.
- Prepare, proofread, and distribute high-level correspondence, reports, and presentations.
- Screen and direct incoming calls, emails, and visitors with professionalism and discretion.
- Maintain accurate records and filing systems, ensuring all data is organized and up-to-date.
- Assist with event planning, office supplies management, and vendor coordination.
- Act as the primary point of contact for internal and external stakeholders.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2-3 years of experience in administrative support.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills; bilingual (Spanish/English) is a strong plus.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Detail-oriented with a proactive problem-solving attitude.