Job Description
We are seeking a detail-oriented and resourceful Administrative Assistant to join our dynamic team in Louisville, KY. This is an excellent opportunity for a self-starter to support high-level executives and ensure the smooth operation of our daily business activities.
At Summit Financial Solutions, we pride ourselves on a collaborative environment where your organizational skills will make a tangible impact. You will be the backbone of our office operations, handling everything from complex scheduling to client relations with professionalism and efficiency.
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare, proofread, and edit correspondence, presentations, and reports to ensure high-quality output.
- Screen incoming calls, emails, and visitors, ensuring accurate information relay and prioritized responses.
- Maintain and organize physical and digital filing systems for easy retrieval of documents.
- Process expenses, purchase orders, and assist with general office inventory management.
- Act as the primary point of contact for internal and external stakeholders, maintaining a professional image.
- Assist in special projects and ad-hoc administrative tasks as required.
Qualifications
- High school diploma or GED required; Associate’s degree or bachelor’s degree in Business Administration preferred.
- Minimum of 2-3 years of experience in an administrative or executive support role.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a focus on grammar and clarity.
- Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Proven ability to maintain confidentiality and handle sensitive information with discretion.