Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of Louisville. At Liberty Financial Group, we pride ourselves on a culture of excellence and efficiency. In this role, you will serve as the backbone of our daily operations, ensuring that our executive team and office functions run seamlessly. If you are a detail-oriented professional who thrives in a fast-paced environment and enjoys supporting a collaborative team, we want to hear from you.
You will have the opportunity to work with state-of-the-art office technology and contribute to a company that values professional growth and integrity.
Responsibilities
- Calendar Management: Manage complex schedules, coordinate meetings, and arrange travel arrangements for executives with precision and punctuality.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via phone, email, and in-person interactions.
- Document Control: Prepare, edit, and distribute correspondence, reports, presentations, and memos with a high degree of accuracy.
- Office Operations: Oversee office supply inventory, manage vendor relationships, and ensure the reception area maintains a professional and welcoming atmosphere.
- Data Management: Maintain accurate digital and physical filing systems, including expense reports and payroll documentation.
- Event Coordination: Plan and organize company-wide events, team building activities, and client networking sessions.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum of 2-3 years of progressive administrative support experience in a corporate environment.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with CRM software (e.g., Salesforce, HubSpot).
- Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with clients at all levels.
- Organization: Superior time management skills with the ability to prioritize tasks and handle multiple projects simultaneously.
- Adaptability: Ability to work independently and as part of a team, demonstrating a positive attitude and strong problem-solving abilities.