Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Louisville, KY. This is an urgent hiring opportunity for a dedicated professional who thrives in a fast-paced environment and is committed to operational excellence.
In this pivotal role, you will serve as the face of our organization, managing daily administrative functions to ensure our operations run seamlessly. If you possess exceptional organizational skills and a customer-first mindset, we encourage you to apply today.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior management.
- Handle all incoming communications, including email, phone calls, and correspondence, with a professional and courteous demeanor.
- Prepare, compile, and distribute reports, presentations, and documents with high accuracy.
- Organize and maintain physical and digital filing systems to ensure easy access to information.
- Assist in the coordination of company events, meetings, and team building activities.
- Process invoices, expense reports, and purchase orders in a timely manner.
- Act as the point of contact for visitors and vendors at the office.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2 years of experience in an administrative or executive support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a strong attention to detail.
- Strong time management and organizational skills with the ability to prioritize multiple tasks effectively.
- Ability to maintain confidentiality and exercise sound judgment in professional settings.
- Must be available to work in-office at the specified Louisville location.