Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Los Angeles. This is an immediate hire opportunity for a detail-oriented professional who thrives in a fast-paced environment and excels at supporting executive leadership. You will be the backbone of our daily operations, ensuring smooth communication and efficient workflow.
Why Join Us?
• Competitive hourly rate ($22 - $28/hr)
• Comprehensive benefits package
• Opportunity for growth within the company
• Collaborative and supportive work culture
Responsibilities
- Calendar Management: Manage complex calendars for senior management, schedule meetings, coordinate conference rooms, and prepare agendas.
- Communication: Screen and route incoming calls and emails with professionalism; draft and distribute correspondence, memos, and reports.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Office Operations: Maintain office supplies inventory, manage incoming mail, and oversee general office upkeep.
- Data Entry: Maintain accurate digital and physical filing systems, update databases, and prepare expense reports.
- Event Support: Assist in organizing company events, team-building activities, and client meetings.
Qualifications
- Experience: Minimum of 2 years of administrative experience in a corporate or fast-paced environment.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional tone.
- Organization: Strong attention to detail and the ability to manage multiple priorities simultaneously.
- Interpersonal: Ability to interact professionally with staff, clients, and vendors at all levels.
- Flexibility: Willingness to work occasional evenings or weekends for special events as needed.