Job Description
Join a Dynamic Team in Long Beach!
We are seeking a meticulous and proactive Administrative Assistant to support our executive team. If you thrive in a fast-paced environment and possess exceptional organizational skills, we want to hear from you. This is an excellent opportunity to grow within a reputable organization in the heart of California.
As our Administrative Assistant, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and distribute correspondence, reports, and presentations with high attention to detail.
- Screen and direct incoming calls, emails, and visitors to ensure efficient communication.
- Organize and maintain accurate physical and digital filing systems for easy retrieval.
- Assist in the coordination of departmental events, meetings, and team activities.
- Handle expense reporting and data entry with precision.
- Act as the point of contact for internal and external stakeholders.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Proven experience (2+ years) as an Administrative Assistant or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a busy office environment.
- Professional demeanor and ability to maintain confidentiality.
- Experience with project management software is a plus.