Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Oakland, CA.
As a pivotal member of our operations, you will ensure seamless office management and provide essential support to our executive team. We are looking for a self-starter who excels in a fast-paced environment and can maintain high standards of professionalism.
Key Highlights:
- Competitive hourly rate commensurate with experience.
- Comprehensive benefits package including health, dental, and vision.
- Flexible working environment in the heart of Downtown Oakland.
If you are ready to advance your career in administrative support, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives with precision.
- Prepare and edit correspondence, presentations, and reports using Microsoft Office Suite.
- Maintain organized digital and physical filing systems to ensure quick retrieval of information.
- Screen incoming calls and emails, redirecting inquiries to the appropriate team members.
- Process invoices, expense reports, and purchase orders in accordance with company policy.
- Assist in organizing company events, team building activities, and community outreach programs.
- Act as the primary point of contact for visitors and vendors at the front desk.
Qualifications
- High school diploma or equivalent required; Associate's degree preferred.
- Minimum of 2-3 years of proven experience in an administrative or executive support role.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Experience with project management tools (e.g., Asana, Trello) is a plus.