Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our fast-paced team in Indianapolis, IN. This is an immediate hire opportunity for a self-starter who excels in a modern office environment and is ready to contribute to our success from day one.
About the Role:
As the face of our operations, you will manage critical daily tasks that keep our business running smoothly. If you possess a keen eye for detail and exceptional communication skills, we want to hear from you.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare itineraries.
- Communication Hub: Screen calls, respond to emails, and route inquiries to the appropriate team members professionally.
- Document Control: Draft, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Office Administration: Maintain office supplies inventory, manage filing systems (digital and physical), and handle incoming/outgoing mail.
- Event Coordination: Assist in planning company events, including logistics, catering, and guest management.
- Data Management: Assist with data entry, database updates, and generating basic analytical reports.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Experience: Minimum 2-3 years of administrative experience in a corporate setting.
- Technical Proficiency: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong time management skills with the ability to prioritize multiple tasks in a dynamic environment.
- Interpersonal: Ability to work collaboratively with cross-functional teams and maintain a positive attitude.