Job Description
Join our award-winning team at Indianapolis Business Solutions as a key Administrative Assistant! We're seeking a detail-oriented professional to support our executive operations in a dynamic downtown environment. Enjoy competitive compensation, comprehensive benefits, and a culture that values work-life balance. If you thrive in fast-paced settings and excel at organizational excellence, apply today to become the backbone of our thriving operations!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare and distribute confidential documents, reports, and correspondence
- Oversee office supply inventory and vendor relationships
- Act as primary point of contact for internal and external communications
- Coordinate departmental meetings and maintain minute documentation
- Process expense reports and assist with budget tracking
- Support onboarding processes for new team members
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Minimum 3 years in administrative support roles
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality in sensitive environments
- Proven problem-solving and multitasking capabilities
- Experience with calendar management software (e.g., Calendly)