Job Description
Are you a detail-oriented professional looking to make a significant impact in a dynamic environment? Apex Operations Group is currently seeking a highly organized Administrative Assistant to join our San Jose team immediately. We pride ourselves on fostering a culture of innovation and efficiency, and we are looking for someone who can bring that same energy to our daily operations.
In this role, you will be the backbone of our executive operations, ensuring seamless communication and logistical support. If you are ready to advance your career with a company that values your contributions, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leadership.
- Prepare, proofread, and distribute professional correspondence, including emails, reports, and presentations.
- Act as the primary point of contact for incoming inquiries, routing messages and visitors effectively.
- Maintain office inventory and manage vendor relationships to ensure smooth daily operations.
- Assist with data entry, filing, and record-keeping with a high degree of accuracy.
- Plan and coordinate internal company events and team building activities.
Qualifications
- Minimum of 2 years of experience in an administrative or executive support role.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills with a professional tone.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- High school diploma required; Associate's degree or Bachelor's degree preferred.