Job Description
Are you a detail-oriented professional looking for a rewarding opportunity in Baltimore? Horizon Operations Group is seeking an experienced Administrative Assistant to join our dynamic team immediately. In this pivotal role, you will provide high-level administrative support to ensure our daily operations run efficiently and smoothly. We offer a collaborative work environment and the chance to grow your career with a leading organization.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Immediate start date available for the right candidate.
- Opportunity to work in a fast-paced, professional setting.
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, and coordinate travel arrangements with precision and professionalism.
- Communication Hub: Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely responses.
- Document Preparation: Draft, proofread, and edit documents such as reports, presentations, and memos using Microsoft Office Suite.
- Record Keeping: Maintain organized digital and physical filing systems to ensure easy retrieval of information.
- Meeting Support: Prepare meeting agendas, take detailed minutes, and facilitate conference calls.
- Vendor Coordination: Assist with vendor communications, order office supplies, and manage basic office logistics.
- Project Assistance: Support the team on ad-hoc projects and special events as needed.
Qualifications
- Education: High school diploma or GED required; Associate's degree or Bachelor's degree preferred.
- Experience: Proven experience (2+ years) as an Administrative Assistant or Executive Secretary in a corporate environment.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced setting.
- Attention to Detail: Keen eye for detail with the ability to maintain accuracy in data entry and document formatting.