Job Description
Are you a highly organized professional seeking a challenging opportunity in the heart of Houston? Apex Executive Solutions is looking for a dedicated Administrative Assistant to support our dynamic executive team.
In this role, you will be the backbone of our operations, ensuring smooth day-to-day functions and contributing to a positive work environment. If you have a knack for detail and a passion for efficiency, we want to hear from you.
Why Join Us?
- Competitive salary and benefits package.
- Opportunity for professional growth and development.
- Collaborative and inclusive company culture.
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, and coordinate conference room bookings.
- Communication: Draft and edit correspondence, including emails, memos, and reports with a professional tone.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Financial Administration: Process invoices, manage expense reports, and assist with accounts payable/receivable tasks.
- Document Control: Organize and maintain digital and physical filing systems to ensure information is easily retrievable.
- Office Operations: Oversee front desk reception duties, manage office supplies, and handle incoming calls.
- Project Support: Assist in planning company events and coordinating cross-departmental projects.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: Minimum of 3 years of experience in an administrative or executive support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organization: Exceptional organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Communication: Strong verbal and written communication skills; ability to interact with clients and executives at all levels.
- Adaptability: Ability to multitask, handle confidential information with discretion, and adapt to changing priorities.
- Software: Experience with CRM software or project management tools is a plus.