Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of Boston immediately. If you thrive in a fast-paced environment and excel at juggling multiple priorities, this is your chance to make an impact.
As a key member of our operations team, you will ensure seamless communication and efficient workflow management. We offer a competitive salary package and a collaborative culture.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings across multiple time zones.
- Prepare and distribute internal memos, reports, and business correspondence.
- Screen and direct incoming calls, emails, and visitors with professionalism and efficiency.
- Assist with data entry, expense reporting, and maintaining organized filing systems.
- Coordinate travel arrangements and logistics for executives.
- Prepare meeting materials and take detailed minutes during executive sessions.
- Update and maintain the company CRM database regularly.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or Office Coordinator.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills.
- Strong organizational skills and a keen attention to detail.
- Ability to work independently and prioritize tasks effectively in a deadline-driven environment.