Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of Chicago. If you thrive in a fast-paced environment and possess exceptional organizational skills, we want to meet you. This is an immediate hire opportunity where you can make a significant impact from day one.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements with precision.
- Compose, proofread, and distribute professional correspondence, including emails, memos, and reports.
- Serve as the primary point of contact for internal and external stakeholders, ensuring seamless communication.
- Organize and maintain physical and digital filing systems for efficient document retrieval.
- Prepare presentation materials and assist with event planning for company meetings and corporate gatherings.
- Process expense reports and assist with general office administration duties as needed.
Qualifications
- Minimum of 2 years of professional administrative experience in a corporate setting.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills with a keen eye for detail.
- Strong time management abilities and the capacity to prioritize tasks effectively in a fast-moving environment.
- High level of discretion and professionalism when handling sensitive information.