Job Description
We are seeking a highly organized and proactive Administrative Assistant to support our dynamic team in downtown Chicago. If you thrive in a fast-paced environment and excel at managing complex schedules and communications, we want to meet you.
As a key member of our operations team, you will ensure the smooth running of our daily business activities. We offer a competitive salary, a collaborative culture, and ample opportunities for professional growth.
Responsibilities
- Manage and coordinate executive calendars, scheduling meetings, and preparing agendas.
- Handle incoming communications, including phone calls, emails, and mail, routing inquiries to the appropriate personnel.
- Prepare expense reports, invoices, and financial documentation with high accuracy.
- Coordinate travel arrangements, including flights, hotels, and itineraries.
- Assist in project management by tracking deadlines and maintaining project databases.
- Organize and maintain office supplies and inventory.
- Act as the point of contact for visitors and guests at the office.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- 2+ years of professional administrative experience in a corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently and collaboratively within a team.
- Attention to detail and problem-solving mindset.