Job Description
We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team in the heart of Boston, MA. If you are looking for an opportunity to make an immediate impact and work in a fast-paced, professional environment, we want to hear from you.
As a key member of our operations, you will provide essential support to senior leadership, ensuring smooth daily operations and fostering a positive organizational culture. This role offers the chance to develop your skills while contributing to a thriving company.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and distribute correspondence, including professional emails, memos, and internal reports.
- Handle incoming calls and route inquiries to the appropriate team members or departments.
- Assist in organizing company events, board meetings, and team-building activities.
- Maintain accurate records and manage databases using Microsoft Excel and CRM software.
- Process invoices and handle expense reports with a high degree of accuracy and attention to detail.
- Greet visitors and provide administrative support to ensure a welcoming office environment.
Qualifications
- Proven experience as an Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks and meet tight deadlines.
- High school diploma or equivalent; Associate’s degree preferred.
- Ability to work independently and collaboratively within a team setting.