Job Description
We are seeking a highly organized and proactive Administrative Assistant to join the team at Apex Professional Solutions. In this pivotal role, you will provide comprehensive support to our department heads and ensure the smooth operation of our Albuquerque office. If you are a self-starter who thrives in a fast-paced environment and possesses exceptional organizational skills, we want to hear from you.
As part of our growing team, you will play a key role in managing communications, scheduling, and project coordination. We offer a competitive salary, comprehensive benefits package, and a collaborative work culture that values employee growth and development.
Why Join Us?
- Competitive hourly wage ($18.00 - $22.00).
- Health, dental, and vision insurance.
- Professional development opportunities.
- A supportive and inclusive workplace environment.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate conference room bookings for executive leadership.
- Communication Management: Screen and route incoming calls, emails, and correspondence with a professional and timely manner.
- Document Management: Prepare, proofread, and distribute internal memos, reports, and presentations using Microsoft Office Suite.
- Office Operations: Maintain office supplies inventory, handle incoming and outgoing mail, and manage filing systems (electronic and physical).
- Event Coordination: Assist in planning and logistics for company events, team meetings, and client gatherings.
- Data Entry: Update and maintain accurate records in company databases and CRM systems.
Qualifications
- Experience: Proven experience as an Administrative Assistant or in a similar office support role (minimum 2 years preferred).
- Education: High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a focus on professionalism and grammar.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy environment.
- Interpersonal: Ability to work independently and collaboratively with diverse teams.