Job Description
Are you an organized, detail-oriented professional looking for a rewarding opportunity in Jacksonville?
We are seeking a dynamic Administrative Assistant to join our growing team. In this role, you will be the backbone of our daily operations, ensuring smooth workflow, managing communications, and providing top-tier support to our leadership team. If you thrive in a fast-paced environment and have a passion for efficiency, we want to hear from you.
Why Join Us?
- Modern office environment with a collaborative culture.
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and advancement.
Don't miss this chance to advance your career in the heart of Jacksonville, FL.
Responsibilities
- Manage and schedule executive calendars, including meetings, travel arrangements, and appointments.
- Prepare and distribute internal and external correspondence, including emails, memos, and reports.
- Perform accurate data entry and maintain up-to-date digital and physical filing systems.
- Coordinate and organize team meetings, take detailed minutes, and distribute action items.
- Act as the primary point of contact for visitors and incoming calls, ensuring a professional reception.
- Assist with project management tasks, including tracking deadlines and reporting progress.
- Handle expense reports and process invoices in a timely manner.
Qualifications
- High school diploma or GED required; Associate’s degree or administrative certification preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills with a professional tone.
- Exceptional organizational skills with the ability to prioritize multiple tasks effectively.
- Proven ability to maintain confidentiality and handle sensitive information with discretion.