Job Description
We are seeking a highly organized and efficient Administrative Assistant to support our executive team in Oakland. This is an immediate hire opportunity for a dedicated professional who wants to make an impact in a collaborative environment. You will be the backbone of our daily operations, ensuring smooth communication and workflow. We value attention to detail and a proactive approach to problem-solving. Join us in a role where your organizational skills will directly contribute to our success.
Responsibilities
- Manage complex calendars and schedule appointments, meetings, and travel arrangements with precision.
- Prepare and edit correspondence, presentations, and reports with a focus on grammar and formatting.
- Screen and direct phone calls, emails, and visitors to ensure efficient communication flow.
- Oversee office supplies inventory and place orders to maintain a fully stocked workspace.
- Assist with project coordination and data entry using various database systems.
- Coordinate team events and handle special projects as needed.
Qualifications
- Minimum of 2 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
- Strong verbal and written communication skills.
- Exceptional organizational skills and the ability to prioritize tasks effectively.
- High school diploma or GED required; Associate’s degree preferred.
- Proactive attitude with a problem-solving mindset.