Job Description
Join our dynamic team at Innovate Solutions Group as a key Administrative Assistant in Tulsa! We're seeking a highly organized professional to support our operations and enhance workplace efficiency. This is your opportunity to thrive in a fast-paced environment where your administrative expertise directly impacts our success. Enjoy competitive compensation, comprehensive benefits, and a collaborative culture that values growth and innovation.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle complex scheduling across departments
- Process invoices, expense reports, and financial documentation with precision
- Compose, edit, and distribute professional communications including emails and presentations
- Maintain digital and physical filing systems ensuring data integrity and accessibility
- Act as primary point of contact for internal and external stakeholders with exceptional customer service
- Coordinate travel arrangements and logistics for executive team members
- Support onboarding processes by preparing new hire materials and orientation schedules
Qualifications
- Associate's degree or equivalent combination of education and experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and ability to manage multiple priorities
- Experience with office management software (e.g., Asana, Trello)
- Proven problem-solving abilities and discretion handling confidential information
- Professional demeanor with ability to adapt to changing priorities