Job Description
Join our dynamic team at Tulsa Innovations Group as an Administrative Assistant and become the backbone of our fast-paced operations! We're seeking a highly organized professional to support our executive team and ensure seamless office functionality. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you thrive in detail-oriented settings and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate complex schedules, and arrange high-level meetings
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare and edit confidential documents, reports, and presentations with meticulous attention to detail
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Coordinate travel arrangements and expense reports for executive team members
- Support onboarding processes and maintain accurate employee records
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent combination of education and experience (Bachelor's preferred)
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Discretion in handling confidential information and sensitive matters
- Proven experience coordinating executive schedules and logistics
- Ability to work independently with minimal supervision