Job Description
Join our dynamic team at Coastal Business Solutions as we seek a highly organized Administrative Assistant to support our operations in Long Beach. This role is perfect for a proactive professional who thrives in a fast-paced environment and wants to make a tangible impact on our daily workflows. You'll be the backbone of our office, ensuring seamless communication and efficient processes while supporting executive teams across departments. We offer competitive compensation, growth opportunities, and a collaborative culture that values innovation and work-life balance.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process incoming communications, screen calls, and route inquiries appropriately
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office supplies inventory, vendor relationships, and facility maintenance
- Coordinate employee onboarding, training schedules, and event logistics
- Maintain digital filing systems and ensure data accuracy across platforms
- Support cross-departmental projects with administrative tasks as needed
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize in deadline-driven environments
- Experience with office management software (e.g., Asana, Trello, or Salesforce)
- Discretion with confidential information and sensitive data
- Proactive problem-solving and customer service mindset