Job Description
Join our dynamic team in the heart of the French Quarter as an Administrative Assistant. We are seeking a highly organized and proactive individual who thrives in a fast-paced environment. At The Historic New Orleans Collection, you will be the backbone of our daily operations, ensuring our staff and guests receive top-tier support.
We offer a competitive salary, comprehensive benefits package, and a vibrant work culture deeply rooted in our city's rich history.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
- Prepare and distribute meeting minutes, memos, and internal communications with a high degree of accuracy.
- Oversee office operations, including supply inventory, mail distribution, and facility maintenance coordination.
- Process invoices, expense reports, and accounts payable/receivable tasks using accounting software.
- Act as the primary point of contact for visitors, vendors, and callers, ensuring a professional reception experience.
- Assist in the planning and execution of company events and community outreach initiatives.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Administrative Professional certification preferred.
- Minimum of 3 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
- Exceptional verbal and written communication skills with a focus on grammar and tone.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively under pressure.
- Experience with CRM software or basic accounting principles is a plus.