Job Description
Are you an organized professional seeking an impactful role in Long Beach, CA?
Pacific Coast Logistics is looking for a dedicated Administrative Assistant to join our thriving team. As the face of our office, you will provide essential support to executive leadership and ensure our daily operations run smoothly. If you are a proactive problem solver with excellent communication skills, we invite you to apply.
What You Will Do:
- Manage and coordinate complex calendars, scheduling meetings and appointments with precision.
- Compose, proofread, and distribute professional correspondence, including emails, memos, and reports.
- Handle all domestic and international travel arrangements, including flights, hotels, and itineraries.
- Prepare meeting agendas, record detailed minutes, and distribute action items to stakeholders.
- Process invoices, verify expenses, and maintain accurate financial records.
- Manage incoming communications, ensuring timely responses to phone calls, emails, and visitors.
- Assist with office inventory management and general clerical duties.
Ready to advance your career in a supportive environment? Apply today!
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings and appointments with precision.
- Compose, proofread, and distribute professional correspondence, including emails, memos, and reports.
- Handle all domestic and international travel arrangements, including flights, hotels, and itineraries.
- Prepare meeting agendas, record detailed minutes, and distribute action items to stakeholders.
- Process invoices, verify expenses, and maintain accurate financial records.
- Manage incoming communications, ensuring timely responses to phone calls, emails, and visitors.
- Assist with office inventory management and general clerical duties.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2-3 years of administrative experience in a corporate or professional setting.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a polished professional tone.
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Experience with CRM software or project management tools is a plus.