Job Description
Join a dynamic team in San Diego as our new Administrative Assistant. We are looking for a highly organized and proactive professional to support our executive leadership and ensure smooth daily operations. In this role, you will be the face of our company, managing complex schedules and coordinating high-level projects with precision and professionalism.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Work in a collaborative, fast-paced environment in the heart of San Diego.
- Opportunities for professional growth and development.
Key Responsibilities:
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate conference room bookings across multiple time zones.
- Screen and direct incoming calls, emails, and visitors with the highest level of professionalism.
- Prepare and edit correspondence, reports, presentations, and memos for executive review.
- Coordinate domestic and international travel arrangements, including itineraries, flights, and hotel accommodations.
- Maintain office inventory, order supplies, and oversee basic facility maintenance requests.
- Assist with onboarding new employees and maintain employee records in our HRIS system.
- Act as the point of contact for internal and external stakeholders.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- 3+ years of proven experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills with a keen attention to detail.
- Strong organizational skills with the ability to prioritize multiple deadlines effectively.
- Experience with HRIS systems is a plus.